I.  LETTER OF AGREEMENT

a. Client

b. Mailing Address:

c. Name and title of contact person

d. Phone number of contact person Fax

e. Date of event  Time Start: End:

f. Place event is to be held

g. Title of 20-20 Leadership event

h. Agreed speaking fee for event [Approved itemized expenses billed separately]

i. Signature of acceptance

II.  THE EVENT

a. What is the theme and purpose of this event? (i.e., annual, awards, regional, etc.)

b. What are your specific objectives for 20-20's presentation?

c. What particular issues do you want 20-20 to discuss during the presentation?

d. Are there any sensitive issues that should be avoided?

e. Who will introduce 20-20?

f. Will there be a coffee break? Please Select... Yes No How long?

g. What takes place immediately before and after 20-20's presentation?

Before:

After:

h.  Who are the other speakers involved with this event (if any), what are their topics?

i.  Please list two or three people who are well known and well liked who we can "pick on" (in fun).  What is their title?  What is particularly interesting or funny about them?  Would you please give us their names and phone numbers.  Your 20-20 account manager will call and visit with you to get a better feel for your group! (This is very important! Questions? Call 915-877-5525)

j.  Do you have any other suggestions to help us make this event your best ever?

III.  AUDIENCE ANALYSIS

a.  Number of attendees?   Are their spouses invited? Please Select... Yes No

b. Number of men?     Women?         Average Age?

c.  What are the job responsibilities of the audience members (executive, front line, etc.)?

d.  What are the names and titles of your top people who will be at the event?

IV.  GENERAL BACKGROUND INFORMATION

a.  What are some current challenges experienced by your industry, organization, people?

b.  What areas are ripest for improvement?

c.  What are the most significant events to have occurred in your industry, organization or group in the last year?

d.  Please share with us any "industry color" or "in-house" jokes.

e.  Is there any other information the we should know before addressing your group?

Please send any material you feel will help us get to know your organization better. (i.e., newsletters, trade publication, material from last such meeting, list of officers, etc.)

V.  ROOM SET-UP REQUESTS

• Wireless lavaliere microphone - Only needed if you expect over 50 attendees or unusually large room.
• Oversize projection screen – We prefer to use computer projection software for all of their presentations. They will bring their own computer and projector with them. An oversized screen makes the projected images easier to read, resulting in better retention of ideas.
• A small table in the front of the room - This table will also be used to hold our computer and projector.
• To maximize your attendees comfort (and learning opportunities), we suggest you have your attendees seated "class room" style with tables in the shape of a chevron. Round tables are also acceptable if you remove 3 or 4 chairs so all attendees can face forward comfortably.
• If using classroom set up, try placing 2 people to a table rather than 3. This allows your attendees to sit at the table without having to straddle the table legs. Due to the computer projection, it is a great help to have the lighting around the screen area dimmed but maintain full house lights during the program. If there is enough space within the meeting room, keeping the coffee break food and drinks in the back of the room would be greatly appreciated by your attendees.

VI.  ON-SITE LOGISTICS AROUND YOUR EVENT

Are there any special events/dinners/receptions you would like us to attend?

Type of function:

Date:   Time:

Attire: Location:

VII.  20-20'S HOTEL ACCOMMODATIONS

a. Hotel where we will be staying:

Hotel address:

Hotel phone #:

Hotel confirmation #:

Date of arrival:      Date of departure:

b. How far is the hotel from the airport?:

c. Is your meeting being held at?: Please Select... Hotel Another Location

Distance from hotel to meeting site:

d. Ground transportation from airport to the hotel. Will we be Please Select... Met at the airport Take a cab Rent a car

e. Emergency contact name:

Business phone #: